Business Meeting Minutes 2009

The headcount for this year’s Reunion was 176 humans and 8 dogs.

Trudy Robinson, our Acting President, opened the meeting by passing out an agenda.

1. Well house and prospect of drilling new well.

2. General needs. The refrigerator space is okay; icemaker is okay; Pearl & Hardy – remember about paper use policy – use

trash can, don’t flush.

3. Electrical. We doubled usage ability. Cost is $80/mo.

Raffle. We took in $1545 last year for the raffle items. There were 280 items. It is a big chore to get all those items logged in and labeled. Trudy can’t do that and be President. For next year’s Reunion, she is requesting that you ship your donation items, in advance, so they can be labeled and logged in. Label item with who donated it and what it is, so it can be easily identified. Mail to Trudy in advance to: (contact blog administrator for address/phone)

Trudy is planning to create a permanent structure on the slab of the old “Hardy” & “Pearl” to be used for the raffle items during the Reunion. She will be using her own money, but will accept donations. The structure will have light and air conditioning. This will eliminate bad weather interruptions, including rain or wind.

If you have a large number of items to donate for the raffle, send a list by email and she can log them in ahead; and you can bring them to the Reunion yourself, instead of mailing them.

Financial Report. Becca passed out a Treasurer’s Report.

We had a beginning balance on August 28, 2008, of $2,843.19. We took in $9,151.40 in income during 2008. Expenses were $3,010.38.

The balance as of August 30, 2009, was $6,141.02.

We have a separate Reunion account now for checks to be deposited in. New checks were purchased for this account. Thanks for all the donations last year! Keep them coming! Contributions need to be $40 instead of $30 now, per weekend for each person attending the Reunion. Give what you can. If can give more, do, to help cover those who may not be able to afford $40. Pay what you can to help cover Reunion expenses. Can take cash with a name to log in. Everyone should pay $40 per person for the weekend, if at all possible. If use electricity with an RV, pay more. Make checks out to the Baker Reunion.

Grounds upkeep goes on all year long. Big applause to all who help during the year who live nearby!!!

Also, a big thank-you to Nit for all the gardening projects all around which beautify our grounds for all to enjoy!

The Margaret Cemetery meeting was on Saturday. Minutes from that meeting will also be in the newsletter. There are cold drinks in an ice chest for $1/can donation. These funds will go to the cemetery fund along with other fundraising efforts.

Cookbook report – per Beverly Jones, cookbooks will be available for several years to purchase, but it will be a big help if you can purchase this year if you can. The cookbooks are historical as well as including great recipes and pictures.

David Jones’ recipe for bachelors was good! If you want cookbooks for Christmas gifts, you can order them from Beverly at any time. Mailing fee is still considerable. 1 cookbook is $4.95 for postage. Better to buy more than one. Fee $15 for new one; $14 for reprint of “Baker’s Dozen”, our first published cookbook. Can also add own recipes to the book. And share new ones. We took in $1200 to $1300 for the cookbooks.

The quilt raffle took in $400, but still have expenses to deduct; so are covered for those. Raffle tickets are still for sale.

Thanks to Mitzi and Alain for the DVDs they made and mailed out. They netted $500 for the Reunion. Someone asked if photos can be purchased from Alain. If anyone would like copies of the photos, $20 to $25 should cover the costs.

Thank you to Beverly for all of her work on the cookbooks, as well as for the helpers for typing up the recipes! A big thanks to Jenny and Mitzi also for their service on the Jubilee Committee. They also helped Trudy with back-up support.

Thank you to Trudy and Becca for the Jubilee cake, (which was beautiful, by the way!). It was a joint venture – thanks to all for making it a celebration to remember – 75 years of treasured family gatherings like no others!!

Thanks to Beverly for all of her work on the quilts! Beverly was honored Saturday Night with an “Aunt Clyde” award during the family talent show events. Aunt Clyde’s spirit of love and service has enriched all of our lives and still lives on.

Elections for 2010 officers – Trudy came in and finished the term of James and Jennifer Crumley. Trudy says she can’t do this and the raffle. We need new officers. Someone nominated Jennifer and Mark Parrish. They declined, since they put in so much work for the Jubilee celebration. This is not a good time for them. Clyde and Linda? They think we need some younger blood.

D’Arcy and Kevin were nominated and verbally confirmed as our new Presidents. Sam Bryan was nominated to be Vice President. That nomination was seconded and confirmed. Becca has offered to remain as Treasurer as long as she can. Trudy will do the raffle. Judy Gentry will do the baby quilt. Dianne Sales will be recording secretary, as long as she is able. Items for awards – any changes? Susan Bryan will do the newlywed award. Susie Mooney will do the farthest travelled. Celeste Wesley will assist Little Beaver with the Treasure Hunt (and bring coffee). Agnes Giles will do the Longest Wed gift. D’Arcy wants to arrange for the next quilt.

Grounds up-keep. There is a minimum $300 charge for the land line at the Reunion grounds. We must keep the phone and electricity on at the grounds. When James or others are out there working on upkeep it is important to be able to use a phone.

Cell phones are not always reliable out there. (Note: The week following this year’s Reunion, James Shultz was at the grounds working and got caught in a down pour. He ended up spending two nights there because the water got too high and was too swift to wade out. It didn’t quite get into the building. James, we appreciate you and are glad you were safe! The expense for the phone and electricity is money well spent!).

Up-date on folks responsible for bringing needed items. New tables were donated by Lucy. We need new plastic chairs. Please bring garage sale items, or catch a good sale on chairs and tables. We can always use more. Bring a couple of chairs with you next year, if you can.

Margaret Cemetery Report – meeting was held on Saturday and notes taken then.

Other business – Mitzi announced a photo op for those eating watermelon.

Judy Gentry offered to do a baby quilt for any new babies next year. Let her know if you know of any new babies coming into the fold this next year. There are still some Jubilee T-shirts left for purchase. See Mitzi or Jennifer.

(minutes taken by Dianne Sales)